Reach Youth Administrative Assistant

Job Description

The Role

What would you say you do here?

We are seeking a passionate and organized individual to join our team as a Youth Ministry Administrative Assistant. This role will play a crucial part in supporting the youth ministry department by handling administrative tasks, coordinating events, and facilitating communication between staff, volunteers, and parents. The ideal candidate will have excellent organizational skills, strong attention to detail, and a heart for youth ministry.

The Youth Administrative Assistant will report to the Youth Pastor; this is a part-time position (5-10 hours/week) with an anticipated hourly rate of $17-$19 per hour. *This role is not required to adhere to Sunday morning service staff requirements or attend staff meeting during the week.

The Right Fit

What qualities does a person in this position bring to the table?  

  • Previous experience in administration, finance, or management roles is highly desirable. This could include experience in a church setting or in a similar nonprofit organization.
  • Event Planning Skills: Experience in coordinating and executing events, such as worship services, retreats, fundraisers, and community outreach programs
  • Finances: Experience with budgeting and financial reporting
  • Communication Skills: Effective communication skills, both written and verbal
  • Self-Starter: Ability to take initiative and work independently, demonstrating proactive problem-solving skills and a willingness to tackle tasks without constant supervision. 
  • Detail-Oriented: Having a keen eye for detail and a commitment to accuracy in all aspects of administrative tasks. 
  • Creativity: Demonstrating creativity and innovation in problem-solving, event planning, and communication strategies, with the ability to think outside the box and generate new ideas. 
  • Heart for Youth Ministry: Demonstrated passion and commitment to supporting youth programs and activities within the church community.
  • Bought into the Vision of Reach Youth: Alignment with and enthusiastic support for the specific vision, mission, and goals of the Reach Youth ministry within the church. This involves a deep understanding of Reach Youth's objectives and a commitment to actively contribute to its growth and success.

Your Core Responsibilities

What does success look like for this position?

  • Assist in the planning and execution of youth retreats, mission trips, and other special events.
  • Coordinate transportation, accommodations, and other logistics as needed for off-site events.
  • Work closely with youth ministry staff and volunteers to ensure that events run smoothly and safely.
  • Maintain accurate records of attendance, participation, and pertinent information for youth ministry programs.
  • Manage communication channels including email lists, social media platforms, and website updates.
  • Prepare and distribute promotional materials for youth events and activities.
  • Handle inquiries from parents, volunteers, and youth participants, providing timely and courteous responses.
  • Assist with budget management, expense tracking, and financial reporting for the youth ministry program.
  • Order supplies and materials as needed for youth events and activities.
  • Perform other administrative tasks and duties as assigned by the Youth Pastor.

To apply for this position, email your cover letter and resume to